Contemporary Health and Safety Training Software

In today’s fast paced environments, managing health and safety in medium to large size organisations is almost an impossible without the deployment of some form of health and safety management software to make the process manageable efficient and accurate.

In organisations where many different “work groups” exist, each with their own specific training needs and the requirement to track and manage refresher training courses presents a significant management challenge.

If the person responsible for managing health and safety training fails to keep on top of mission critical training programmes, a whole host of serious issues may arise like increased risks, work performed improperly, accidents as well as statutory fines for operational delinquency.

Fortunately, the influence of major safety organisations like ROSPA has lead to the development and evolution of a wide range of proprietary health and safety training software solutions which enable employers to ensure that their employees receive adequate and timely training, certification and operating licenses required for their particular role.

Health and Safety Training Software Streamlines Management Processes

Essentially, the majority of these software systems enable the management of employees’ individual training needs by enabling managers to create training profiles for different job functions.

Most systems are configurable in either multi-user or single user format suitable for use with Windows or Apple PC operating systems.

Using Software To Monitor Health and Safety Performance

Contemporary health and safety management software provides many beneficial features to help organisations optimise their overall incident and accident prevention management including: safety inspections, compliance and non-compliance together with incident and accident reports.

In fact, most modern health and safety management software systems are able to address almost all prospective health and safety scenarios that may be presented in day to day operational situations. Top end software also allows organisations a degree of customisation on data fields so that data capture and reporting can be aligned to specific health and safety processes.

This type of customisation allows health and safety managers a more convenient and cost effective method of documenting and ongoing maintenance of information regarding process non-compliance issues and prioritisation of remedial corrective activities. Indeed, modern health and safety software also documents recommended prospective remedial activity and if said remedial activity has been undertaken as well as recording details of safety inspections and accident investigations. This software is available as health and safety auditing software from many different proprietary auditing software providers. Most of these apps can be found in both the Google Play Store and Apple App stores.

These software tools have become so sophisticated that they now include problem solving and troubleshooting functions as well which ensures that they can be adapted to almost any industrial, commercial or not for profit operating conditions. The multiplicity of functions and features of health and safety training software applications can address a whole host of incident prevention issues. Most programmes are created in modular form with each module providing different functionality to address a specific set of health and safety issues.

Construction Site Inspection

It goes without saying that construction sites can be very dangerous places to work unless strict safety programs are in place.  Whether you are talking about constructing roads, building residential properties, factories or essential services infrastructures like power plants, a multitude of hazards are present.

Activities like excavation, drilling and power tool noise, working at height, dirt and dust from soil and a whole host of raw materials each pose their own distinctive threat to health, safety and productive operations.

The levels of construction work have been increasing over the years. With that has come an increase in injuries and fatalities on construction job sites.

As a consequence, there has been a huge focus on mitigating health and safety risks on building sites by vastly improved management and control practices.

Every construction project or job site manager today has safety as their number one priority. However, the job of managing safety in the construction workplace is not an easy one due the numbers of employees, plant equipment, and tools together with their movement around a site.

Consider the job site manager’s responsibilities. Every day they are responsible for ensuring that all operatives are physically fit, have the correct training and are authorized to perform the operations they are expected to undertake. They have to ensure that all machinery, personal protective equipment EN 1090 1 CE marking steelwork and other safeguarding processes are well maintained and fit for purpose.

The same thing applies to moving plant like vehicles, diggers, graders, compressors and lifting equipment are all fit for the use for which they were intended. On top of that, their bosses need to ensure that they have traceability across all the job sites under their control.

And god forbid, if there is an accident, job site managers will be called upon to verify in an instant that they have followed all the appropriate safety processes and procedures!

The challenge faced by all construction companies and their management is to maximize job site safety for all employees and maintain complete legal compliance.

The core problem in achieving this objective is the sheer complexity of the management task at hand.

Construction Site Inspection Software Functionality

Thankfully, a happy marriage between digital information technology and smart phone telephony has provided some very earnest and robust field inspection software and site safety software solutions.

These applications are readily available from a number of vendors which make the job of conducting site inspections, auditing and subsequent reporting are far more manageable proposition.

These software applications are perfect for job site managers, project managers, sub-contractors, supervisors and foremen. Invariably, these tools are almost always provided in convenient “hand-held” format with multi-purpose usage across a range of digital devices from laptop and tablet computers to smart mobile cell phones which enable their users to set up, monitor and control various facets of construction site operations in order to deliver a safe and legally compliant job site.

Construction site inspection software facilitates the storage of all site wide documentation in a central portal which is easily accessible from all persons equipped with and authorized to use the software. The scope of these systems cover all the processes required to control and manage safe and efficient construction operations.

Many common features of these systems include:

• Carry out site inspections using the mobile device of your choice
• Critical data is available on demand virtually anywhere a digital signal can be received
• This data is also kept safe and secure using cloud based storage systems
• These systems enable the management and auditing of certifications, licensing and employee training
• They are ideal for tracking the safety condition of equipment, employees or job site training status
• Simple compliance is facilitated for reporting and permit control
• Improved safety is realized from observing causal effects of site operations and their impact on accidents and injuries
• They utilize bar code and RFID technologies in order to simplify and speed the identification process
• Construction site inspection software also provides “real time” reporting and  complete traceability
• Swift implementation of preventative measures

Most software providers include the printed material required as well as storage systems for monitoring and managing job site managers’ daily workload.

In addition, software can be utilised to optimise the ISO 9001 cost burdens on construction sites with software like this:

Some vendors even include other complementary features like toolbox safety talks, employee induction and site set up processes, job site rules and regulations and attendance registers if needed.

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